Adding and Managing Items
Checklist items are the core building block of the Checklist sheet. Each item has a checkbox, text, and optional attributes (due date, priority, assignee).
Adding items
- Click + Add item at the bottom of the list, or
- Press Enter at the end of any item to create a new one below it
The new item is created in edit mode. Type the item text and press Enter to confirm and move to the next item, or press Escape to cancel.
Editing items
- Click the item text to enter edit mode
- Edit the text
- Press Enter or click elsewhere to save
Marking items complete
Click the checkbox to the left of an item to mark it complete. Completed items:
- Show a strikethrough on the text
- Are moved to the bottom of the list (if sort-by-completion is enabled)
- Record the completion timestamp
Click the checkbox again to unmark an item as complete.
Reordering items
Drag the drag handle (⋮⋮ icon, visible on hover at the left of each item) up or down to reposition the item in the list.
Deleting items
- Hover over the item to reveal the action icons
- Click the trash icon
- Confirm the deletion
Warning: Deleting an item removes it permanently, including its due date, reminder, and assignment. This cannot be undone.
Expanding items
Click the expand arrow (▶) on any item to reveal its full detail panel, where you can set the due date, priority, assignee, and reminder in one place.
Keyboard shortcuts
| Shortcut | Action |
|---|---|
| Enter | Confirm edit and add a new item below |
| Escape | Cancel edit without saving |
| Space (on selected item) | Toggle checkbox (complete/incomplete) |
| Delete / Backspace (on empty item) | Remove the empty item |